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Senior Vendor Management Clerk

What the role is:

Reporting to the Accounts Payable (AP) Manager, your responsibility is to provide finance related supervisory and administrative services. The role includes supervising a team of Vendor Management Clerks, ensuring that duties such as processing invoices and credit notes, vendor statement reconciliations, query management and payments are provided in a professional and effective manner.

What you’ll be doing will include:

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Co-ordination and distribution of all AP related post and correspondence including maintenance of the generic AP Mailbox (Pledger)

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Co-ordination and distribution of all statements and overdue letters to the team

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Regularly review the performance data with the AP Manager demonstrating the team performance with regard to invoice processing and query management

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Deal with escalated on stop issues, legal letters and final reminders

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Regularly check statement reconciliations to ensure they are performed correctly

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Ensure work is completed across the team, taking corrective action as required and highlighting on-going issues to AP Manager

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Advise team regarding obtaining accurate authorisation for invoices in accordance with the devolved authority matrix

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Check and verify that all transactions comply with internal financial policies and procedures

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Regularly review the analysis of the query reporting (MRBR and Parked Documents) and assist the team to resolve price and quantity queries for blocked and parked invoices on SAP

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Co-ordination of bacs payment proposals in the absence of the AP Manager

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Co-ordination of special payment requests (SPRs) in the absence of the AP Manager

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Manage the maintenance and co-ordination of New Vendor Requests and Vendor Changes mailbox and take appropriate steps to resolve

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Manage any issues or requests for information in a timely manner and highlight matters which cannot be resolved to the AP Manager

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Manage any HR and employee related issues and escalate to the AP Manager if necessary

What you’ll have will include:

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Supervisory skills and the ability to coach a team

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Good numeracy and analytical skills with the ability to solve problems and work within strict deadlines

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Excellent communication and interpersonal skills

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Previous effective people management experience essential

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Good Time Management and Organisational skills and experience of a fast paced environment

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Decision making skills

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Strong IT skills; Outlook, PowerPoint, Word, Excel including SAP vendor related tasks

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Strong attention to detail and accuracy

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Possess a pro-active nature, be self-motivated with the ability to work both as a team member and on own initiative

I would like to apply for the post of Senior Vendor Management Clerk bases at your esteemed organisation. I have attached my CV.

CV:

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