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Secretary 1
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Location: Hong Kong
Job type: Permanent
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Sector: Business & Administration
Job Role: Office Jobs
Reports to: General Manager
Purpose:
The Secretary 1 is to provide a full range of secretarial and administrative support to the General Manager and other section managers.
Responsibilities:
* Perform diversified secretarial and administrative duties, provide support to the General Manager and other section managers.
* Manage General Manager’s schedule, coordinate meetings, appointments, and conferences with internal and external parties.
* Handle travel arrangements and organize related itineraries for GM and overseas consultants.
* Screen telephone calls, enquires and requests, and refer them to relevant parties.
* Prepare responses to correspondences and follow-up on any requests or enquiries.
* Maintain the filing system.
* Settle invoices via internal Finance system.
Requirements:
* Formal secretarial training or equivalent qualification.
* Minimum 7 years secretarial/administration experience with at least 3 years being a secretary to a senior manager
* Good problem solving skills and capable to handle sensitive and confidential information.
* Good interpersonal skills with the ability to deal effectively with internal and external parties.
* Able to handle correspondence with minimal supervision.
* Strong planning and organizing skills and attentive to details
* Able to work under pressure and to meet tight deadlines.
* Good command of spoken and written English and Chinese
* Proficiency in MS Office (Word, Excel, PowerPoint and Chinese Word Processing)
Competencies:
* Analysis and Problem Solving
* Planning and Organizing
* Continuous Improvement & Innovation
* Teamwork and Building Partnerships
* Communication
* Interpersonal Effectiveness
Application Deadline: 24 August 2017
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