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Executive Assistant Sr
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Location: Montreal
Job type: Permanent
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Sector: Business & Administration
Job Role:
Description
BOMBARDIER
At Bombardier, our employees work together to evolve mobility worldwide - one good idea at a time. If you have a good idea, we’ll provide the environment where it will thrive and grow into a great product or customer experience. Your ideas are our fuel.
Executive Assistant to the Chief Operating Officer, Aerospace
Based in Dorval, you will report to the Chief Operating Officer, Aerospace (COO) and will have a high level of interaction with Senior Management and Executive level assistants, both internally and externally.
To be successful in this role, you will need to gain a full understanding of the operations. You will be required to think analytically, exercise sound judgment and discretion, and independently assess and resolve complex situations. You will be able to communicate effectively and articulately with all levels of the organization. You will demonstrate flexibility and the ability to calmly manage and respond to multiple priorities and shifting demands while maintaining the appropriate sense of urgency and professionalism. The person must be a driven self-starter who can operate under minimal supervision and who possesses the ability to anticipate the needs of the executives. This position will need to provide efficient virtual/remote support.
In your role, you will:
- Manage multiple, sometimes conflicting, priorities in a fast-paced and demanding environment.
- Pro-actively manage the calendar, coordinate meetings, manage meeting logistics and arrange domestic and international travel.
- Prioritize and execute tasks with minimal direction or supervision.
- Handle confidential information.
- Provide a positive presence and excellent support by answering and prioritizing telephone calls, responding to emails and mail communications, and meetings in person.
- Be the interface with the team, senior level managers, internal and external customers, vendors and other key stakeholders.
- Assist in the production of support material and presentations using MS Office software, including correspondence, reports, tables and analysis.
- Prepare expense reports, ensure budgetary follow-up and submit invoices for payment.
- Ensure a smooth and efficient flow of day-to-day operations.
- Take initiative and independently manage special and/or administrative projects.
- Perform other duties as assigned.
Qualifications
As our ideal candidate,
- You have a minimum of 5-10 years of administrative support experience with executive level and Board of director’s.
- You are trustworthy, with unwavering integrity to handle highly confidential and critical information with diplomacy and tact.
- You are resourceful, agile and respond quickly to priority changes and re-align priorities as needed.
- You have strong organizational skills.
- You demonstrate confidence and composure in high pressure situations.
- You demonstrate a collaborative approach working with other executive assistants to ensure administrative operations are running smoothly.
- You are a passionate customer service oriented individual.
- You demonstrate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.) and Visio.
- You have strong Project Management abilities.
- You are proficient in English and French (spoken and written).
Bombardier is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply.
Whether your candidacy is moving on to the next step of the hiring process or not, we will keep you informed by email or by phone. Join us at careers.bombardier.com
Your ideas move people.
Job: Secretaries & Administrative Assistants
Primary Location: CA-QC-Montreal Dorval
Organization: Aerospace
Schedule: Full-time
Employee Status: Regular
Job Posting: 26.02.2019, 12:47:05 PM
Unposting Date
27.04.2019, 9:59:00 PM
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