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Coordinator Accounts Payable Invoices

Key Accountabilities

Reporting to the Assistant Controller, this position is responsible for processing for payment accounts payable invoices and employee expense reports.

* Review, verify and enter into the accounts payable sub-ledger invoices for purchase order and non-purchase order goods and services

* Ensure accuracy of data entry, authorization requirements, account distribution and that transactions comply with financial policies when matching a high volume of time sensitive invoices through Oracle

* Ensure that invoices are entered in a timely manner so that payments may be processed within the established payment and discount terms

* Determine responsible departments and distribute invoices for action and/or approval. Follow up on outstanding invoices and invoices on hold within a specified time frame (10 days) by reviewing the ‘Invoices on Hold’ report and other system-generated reports

* Inform and escalate issues to Supervisor as required

* Follow up on vendor inquiries and ensure all issues are promptly rectified so that invoices can be paid within the specified payment terms

* Verify and process invoices adjustments to resolve any system holds placed on the invoices so that invoices may be released for payment

* Reconcile Accounts Payable vendor accounts to ensure that all invoices are matched to the correct purchase order to avoid discrepancies between the invoice, the amount received and the amount ordered against the purchase order. Ensure that Accounts Payable records correspond to records of internal clients and external vendors.

* Follow-up and resolve invoices not present in company records

* Communicate with external vendors and internal clients through written correspondence (memos, email) and telephone messages to resolve outstanding issues on aged invoices. Often required to communicate the purchase order policy and procedure to external vendors and internal clients

* Recommend, test and implement changes to Accounts Payable processes as required

* Assist with filling in as required

Qualifications

* Ontario Secondary School Diploma

* Minimum three to five years of demonstrated practical accounting experience with an emphasis on accounts payable and related financial accounting experience

Knowledge, Skills and Abilities

* Knowledge and practical work experience using Microsoft based programs (e.g. Excel, Word, Outlook, etc); as well as Oracle Accounts Payable, Purchasing, and General Ledger modules

* Knowledge of i-share, Oracle Discoverer and Record Retention System

* Practical work experience using a desktop scanner

* Knowledge and practical work experience of Accounts Payable principles, policies, practices and procedures

* Knowledge of the payment terms, control policies and signing authority limits of the Corporation

* Working knowledge of Retail Sales Tax Act, Goods & Services Tax Act and Regulation 105 Withholding Tax to ensure compliance with tax rules

* Knowledge and experience in general and practical accounting policies from journal entry through general ledger to financial statement preparation using various systems in order to provide accurate and comprehensive reports to management

* Knowledge of and the ability to adapt to different applications

* Knowledge of related processes such as Contracting and Purchasing, Project Accounting, and processing of adjustments

* Ability to multi-task, work under pressure to ensure all payment due dates and deadlines are met

* Managing time and documents effectively by being well organized and using good judgement in coordinating work requirements and to meet the requirements of others

I would like to apply for the post of Coordinator Accounts Payable Invoices bases at your esteemed organisation. I have attached my CV.

CV:

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