Vendor Database Administrator

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Location: West Sussex
Job type: Permanent
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Sector: IT & Communications
Job Role:

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Vendor Database Administrator

Job Locations

UK-West Sussex-Slinfold

Category

Purchasing

Position Type

Permanent FT

Overview

To administrate the vendor database ensuring information is accurate and up to date. Meet internal service levels to the business for the creation of new vendor accounts. Execute the process and due diligence of setting up new vendors to the standards set.

Responsibilities

* Set up new vendors in accordance with the processes set out in the Procurement Policy
* Validate the bank details of new vendors through direct communication with the vendor
* Update vendor records with correct documentation and certificates to ensure the vendor remains approved for trading
* Maintain and manage a method of proactively chasing vendors for renewal certification, planning for spikes in activity accordingly.
* Continually monitor the vendor database for non-active vendor accounts which can be closed
* Support delivery of reporting and performance metrics

Person Specification

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* Experience Quantum and Crystal would be advantageous
* Previous administration experience would be desirable
* Self motivated, with the ability to prioritise
* Good IT skills including Outlook and Excel
* High attention to detail
* Good organisational and time management skills
* Strong communication skills, Confident telephone manner
* Follows guidance and directions from others willingly
* Experience of writing and dealing with correspondence
* Demonstrates team-working behaviours
* Ability to anticipate the need to take appropriate action prior to being requested
* Flexible in moving between tasks and focused on organisational priorities

* Shows a clear determination to learn from others and progress within the role

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