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Staff Accountant AP

The Accounts Payable (AP) Staff Accountant position will be part of a team responsible for the centralized processing of all accounts payable related activities in support of multiple operating companies (OpCos) of a holding company whose stock is publicly-traded. As part of the accounting shared services group, this position will be required to support more than one OpCo. This position reports directly to the Accounting Manager – AP.

The AP Staff Accountant will also establish a positive working relationship with the various operating companies and their respective field based staffs (if any). This position supports other functional areas (e.g., procurement) as needed.

Note: Accounts Payable is in the process of transitioning from a SharePoint workflow platform to Wells Fargo Invoice and Payment Manager Services. The AP Staff Accountant will assist the AP Manager in the AP Automation transition and in the ongoing maintenance and support of the new platform.

Responsibilities:

* Support the integration, adoption and optimization of standardized AP Automation application, tools, and work flow processes.
* Manages both PO based and non-PO activities; research and clear the AP Duplicate Invoice queue, research missing documents and any other issues which may prevent a record from approval for payment in accordance with policy and terms and conditions of payment.
* Reconcile the accounts payable fuel purchases account for each location to determine that all fuel purchases and payments to vendors are correctly recorded and investigate and resolve any discrepancies; reconcile to Great Plains GL
* Responsible for the weekly update of fuel cost in the fuel price database using information received from fuel vendors.
* Reconcile the month end physical inventory for each location to the month end general ledger balance for the various fuel types, i.e., JetA, Avgas, and Auto Fuel.
* Assist the AP Accounting Manager drive AP standard operating procedures (SOPs) and compliance across the OpCos.
* Respond to OpCo inquiries about standard operating procedure questions, past due invoices, invoice discrepancies, etc.
* Assist in researching vendor statements, phone calls, emails, etc. for outstanding invoices, errors, overpayment, etc.
* Analyzes documents for clarity and accuracy.
* Assist in new vendor set-up and updates
* Assist in the preparation of check runs, as required
* Assist with Administrative duties as needed.

Qualifications:

* Ability to conduct analytical and variance analysis
* Ability to work independently and effectively in a team environment
* Ability to work closely with others with a positive attitude and a willingness to help others.
* Ability to represent all MIC operating companies in a professional and positive manner.
* Ability to work well under pressure and meet deadlines.
* Compliance with all Company policies and procedures.
* Ability to interact with vendors, service providers, and employees in a professional and courteous manner.
* Good communication skills, both written and oral.
* Good organizational skills and attention to detail

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are requires of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

REQUIRED EDUCATION AND EXPERIENCE

* High school diploma or GED equivalent
* At least three years’ experience in an accounting department
* Strong computer skills with proficiency in Excel required
* Minimum of 18 years of age
* Must maintain a valid driver’s license and acceptable driving record.

PREFERRED EDUCATION AND EXPERIENCE

* Able to multi-task
* Effective in General Ledger software, (Great Plains preferred), and office software (reports program, Word, Outlook, Internet, etc.).
* Ability to learn and adapt in a growing and changing environment

* Computer, copy machine, fax and telephone skills.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position. Typical hours of operation are Monday through Friday 8am to 5pm. This position regularly requires long hours and occasional weekend work as job duties demand.

TRAVEL

Occasional travel may be necessary, sometimes with little or no advance notice.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers and smartphones.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift up to 25 pounds, bend, stand, or stoop as necessary.

I would like to apply for the post of Staff Accountant AP bases at your esteemed organisation. I have attached my CV.

CV:

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