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Head Global Office Management

Description

Reporting to the Director Administration & Procurement, the incumbent will be responsible for coordinating all the activities directly related to the IATA offices worlwide, including the support in the selection of the premises and the lease coordination, plus the project management of the renovations or set-up of the new facilities, and the parallel financial control and follow up.

Responsibilities

Support local management in all matters related to the office facilities, including the participation in the choice of the new offices, and the assistance in the definition of the terms and conditions of the lease contracts, but excluding all normal operational matters; Manage the contract lease database, ensuring that it is always up to date, and providing the input and warnings to the concerned people when some initiative is required (eg. notice letter for contract termination); Act as a project manager for the important renovation projects, ensuring the overall coordination with the internal stakeholders, the local management, the external architect, the suppliers/contractors and the landlords; Control the respect of the IATA technical set-up and of the interior planning guidelines; Enforce the procurement rules, drive the internal budget and forecast activities monitoring the respect of the deadlines and the budget.

Qualifications and Skills

University degree; 5 years experience in a relevant area, with an engineering, finance and project management background; Due to the international dimension of the activity, excellent interpersonal skills and ability to interact with people cross-culturally and at all levels of management within and outside the organization is required; As the IATA layout standard involves a cultural change in the way of working and interacting in the office, the ability to communicate and train staff is important; Proven team player with a strong positive attitude and ability to work under pressure and to deadlines; Excellent written and spoken communication skills in English; French or other languages a plus.

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At the heart of IATA are our Values and Behaviors. We all have different personalities, styles and areas of expertise, but you’ll recognize us by the consistent way we act and behave in line with our Values and Behaviors. We are looking for people who bring them to life in everything they do – they are:

* Act with integrity and uphold our standards

* Think strategically in support of the global big picture

* Partner and manage to create high performing teams

* Putting people first by acting with a simple human touch

Here at IATA we are proud of being a Diverse & Inclusive Organization – we have people from all over the world working in our offices, and we extend this to our recruiting practices. We are a meritocratic organization and an equal opportunity employer.

I would like to apply for the post of Head Global Office Management bases at your esteemed organisation. I have attached my CV.

CV:

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