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Corporate Executive Assistant
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Location: Dublin
Job type: Permanent
Aircraft type:
Contact:
Sector: Business & Administration
Job Role:
Corporate Executive Assistant
Job Locations
IE-Global
Posted Date
4 hours ago(12/07/2018 14:26)
ID
2018-2010
Number of Openings
1
Category
Business Support
Overview
ARI
ARI is one of the largest and most significant players in the global travel retail industry. We own and manage duty free and duty paid retail outlets in Europe, The Middle East, Asia Pacific and the Americas. From pioneering beginnings when we opened the world’s first duty free shop in Shannon Airport in 1947, we now employ over 3,000 people worldwide and manage a turnover in excess of $1 billion.
The role
An exciting opportunity has arisen to fill the position of Corporate Executive Assistant to the ARI CEO and the ARI Deputy CEO/CFO. This permanent role is based in ARI Head Office (Grattan House) in Dublin 17.
The purpose of this role is to provide dedicated, professional support in a fast-paced dynamic environment, liaising with internal team members, executive stakeholders and external bodies at a senior level. The successful candidate will work very closely with the wider ARI leadership team and other ARI corporate functions.
Qualifications
* Executive administration experience, with at least five years Executive PA experience, obtained in a global fast paced environment
* Experience co-ordinating global business travel arrangements and logistic support including flights, visas, taxis, accommodation and currency arrangements
* Ability to demonstrate flexibility in the management of changing priorities, and work load on a day to day basis.
* Advanced knowledge of Microsoft office
* Is highly discrete and confidential in dealing with business and people matters
* Excellent attention to detail and the ability to handle pressure
* Strong written and verbal communication
* Good people management skills
* Proactive in their approach
* Proven ability to manage project timelines and expectations
* Excellent communicator – both verbal and written
* Committed to the ARI company values
Responsibilities
*
Perform administrative tasks in a timely manner with extreme attention to detail including: calendar management, email management, maintenance/filing of documents and meeting organisational deadlines.
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Acting as the first point of contact: dealing with correspondence and phone calls
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Minute taking, compilation and distribution of accurate minutes & records
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Compilation of reports and presentations to a very high standard
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Organisation of travel itineraries/ visa requirements, credit card coding, expense management
*
New starters ‘set up’ coordinating items such as ID, phone, laptop, car parking etc
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