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Administrative Assistant I

Permanent

Administrative Assistant I

Administration

Gloucester

Specific Job Description

The position will be full-time within the existing Programme Support Team, with three days covering Reception duties and the other two days undertaking administrative tasks in support of the Programme Support Manager, Office Manager and local Lockheed Martin team.

The position requires a sound reception or project support background, and will be providing a high standard of hospitality, meeting and administrative support to both national and international Lockheed Martin employees and their customers. Work location is based around the Gloucester/Cheltenham area.

Duties / Responsibilities:
This post entails the following duties and responsibilities:
* Being the first point of contact to greet visitors;
* Ensure security requirements, as directed, are adhered to, including issuing appropriate security passes;
* Managing meeting room bookings;
* Managing incoming and outgoing post and deliveries;
* Answering calls;
* Dealing with phone enquiries and transferring calls as necessary;

* Support to the Office Manager and general administrative duties as assigned e.g.
* ESH support, maintaining waste log;
* Maintain Car registration lists, Contact lists;
* Filing

* Keeping reception, kitchens and front of house areas tidy;
* Ensuring kitchen and stationery supplies are maintained and ordered as appropriate, under the direction of the Office Manager;
* Catering
* Ordering and serving lunches (when approved);
* Making tea/coffee for meetings or visitors as required;

* Escorting visitors and maintenance contractors as appropriate
* Arrange Social & Team Events e.g.
* Arranging Year End meal;
* Team building activities;

* Providing Administrative support to the management team, as directed e.g.
* Support with Travel and Expense System (Concur)
* Meeting support including note taking and action item management
* Procurement support using LM systems

* Provide cover as required and directed the Office Manager and Programme Support staff during periods of absence.

Job Reference Number

2282BR

Employee Type

Full Time

Hours Per Week

37.5

Country

United Kingdom (UK)

Business Environment

Established in 1991, Rotary and Mission Systems Integrated Systems (RMS IS), is a leading prime contractor and systems integrator responsible for a wide portfolio of high technology programmes, complex integration, training and through-life support, spanning the defence and civil sectors. The LM RMS IS business, a leading provider of systems engineering, software development and complex programme management for global security, cyber, civil and commercial markets.

Clearance Required for Role

BPSS, SC

Graduate, Intern or Apprentice Vacancy?

No

Required skills, qualifications and experience

* First rate customer facing and communication (oral and written) skills; the ability to listen effectively, react appropriately to feedback and construct an effective working environment
* Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology.
* Be organised and methodical, able to work under pressure with a common sense “can do” attitude.
* Good Interpersonal skills including the ability to negotiate to fair and reasonable conclusions.
* Ability to develop constructive and cooperative working relationships with others and maintain these over time
* Be able to work independently; effectively prioritise their tasks, remain pro-active and flexible.
* Good attention to detail.
* Proficient in MS Word, Excel, PowerPoint and Outlook.
* Must possess the highest personal standards and integrity at all times
* Energetic and confident self starter capable of handling a myriad of enquires/problems using own initiative
* Demonstrate good time management.

Desired skills, qualifications and experience

* Previous experience of UK Defence Industry security environment an advantage.
*

Ability to adapt to changing priorities and demands.

*

Willingness to take on new challenges

*

Discreet in the handling of personal or sensitive information.

* IT skills in MS Project and SharePoint
*

First Aid/Fire Marshal Trained

*

Knowledge/Experience of Health and Safety in the Workplace

Equal Opportunity Statement

Lockheed Martin recognises and actively promotes the benefits of a diverse workforce and is committed to treating all employees with dignity and respect regardless of race, gender, disability, age, sexual orientation, religion or belief. Discrimination on any of these grounds is expressly forbidden. We therefore welcome applications from all sections of the community.

I would like to apply for the post of Administrative Assistant I bases at your esteemed organisation. I have attached my CV.

CV:

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