Administrative Assistant

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Location: Wilmington
Job type: Permanent
Aircraft type:
Contact:
Sector: Business & Administration
Job Role:

Administrative Assistant - 1078513

Maintenance Assistant

FS&RE is currently seeking an experienced outgoing candidate for a Maintenance Assistant to support the Powerhouse at the Chestnut Run Plaza based in Wilmington, DE.

Responsibilities:

· Create SAP Notifications and Work Orders for services relating to the Powerhouse

* Create Requisitions in SAP for Services against Cost Centers and Work Orders as needed for material orders and contractor services as required

* Maintain and Track Utility Usage Reports (ie, natural gas, steam, fuel) and distribute monthly

* Order office and safety material utilizing the SRM system. Order and schedule Salt Deliveries as required.

* Perform Time Confirmations / Time Card entries as needed for Mechanics. Track upcoming and used vacation of Mechanics.

* Assist with State Regulated programs such as Title V and bi-annual Boiler License Renewal Process

* Update PM Forms for Planner / Maintenance as required

* Enter the monthly chemical inventory list into RTS System

* Schedule required annual medical testing for Mechanics

· Complete monthly TLM Training Modules as required

· Schedule routine maintenance and service for vehicles as required

· Manage confidential information within the group, exercising a high level of discretion.

* Performs other duties as required and assigned.

Skills:

· Advanced computer skills required of Microsoft Windows; Outlook, Word, Excel, PowerPoint, SharePoint. Have a good understanding of software application and databases, ability to catch on quickly to new systems.

· Demonstrated ability to take ownership, initiate and establish priorities, anticipate needs and handle multiple tasks simultaneously under demanding time constraints, with minimal direction.

· Demonstrated ability to anticipate problems and take preventative action.

· Demonstrate high attention to detail with excellent organization and planning skills.

· Ability to network and communicate across DuPont and identify resources, services, etc.

· Ability to compile data, generate spreadsheets, prepare correspondence and presentations.

· Demonstrated ability to maintain strict and complete confidentiality and must exercise discretion and independent judgment with respect to matters of significance.

· Demonstrated strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts.

· Knowledge or ability to become knowledgeable of Corporate policies, practices and procedures.

· Ability to adapt to change as it occurs.

Education / Experience:

· A High School Diploma or GED is required

· Minimum of three years previous experience in an Administrative role preferred.

· Associate’s Degree or equivalent is a plus.

Physical Demands / Work Environment:

· Office working conditions in an Industrial Environment- regularly required to stand or sit and move about the office- travel from site to site within FS & RE.

· Position supports the Powerhouse – certain areas require the use of proper PPE, Steel Toe Shoes, Safety Glasses, Hard Hats.

Job
- Administrative Services

Primary Location
- US-US-DE-Wilmington
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