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Administrative Assistant

ZENETEX specializes in management and technology support services for a variety of federal agencies and commercial organizations. We have an opportunity for an Administrative Assistant to join our team in Havelock, NC. In this position you will be responsible for providing a wide range of administrative services for our various offices. The successful candidate will be proactive, self-motivated, and enjoy working in a team atmosphere while supporting others.

Primary Duties and Responsibilities

* Provide front desk reception for incoming visitors, customers, and employees
* Perform administrative duties in support of our corporate office and government program/customer
* Set-up and coordinate conference rooms and meetings, reviewing multiple Outlook calendars for availability
* Ensure all guests are issued the appropriate badges and required escorts
* Stock all supplies in conference rooms before, during, and after meetings
* Order and occasionally pick-up food for conferences

* Schedule and facilitate teleconferences, ensuring all parties are connected
* Answer calls and provide necessary assistance or re-routing
* Record and maintain appropriate visitor log, verifying appropriate visitor access
* Process incoming office correspondence, including mail, faxes, and email
* Collect, scan, and email invoices to appropriate departments for processing
* Order, pick-up, and maintain conference room supplies
* Assist in distributing supplies to new hires
* Process and ship all outgoing mail and packages via UPS, FedEx and USPS
* Assist in the planning, coordination, and execution of corporate events and award ceremonies
* Monitor and assist Facilities Manager in coordinating seasonal charities/drives

Education and Experience Requirements

Required:

* High school diploma or equivalent required
* 3 - 5 years of related administrative experience
* High level of proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
* Ability to successfully manage competing priorities, and have excellent organizational and problem-solving skills
* Must have the ability to communicate effectively (verbally and in writing) with individuals at all levels and from varying cultures
* Must be self-motivated, flexible, and able to work independently as well as collaboratively

Security Clearance

* This position will require U.S. citizenship

ZENETEX is an equal opportunity/affirmative action employer. Qualified applicants are considered for employment without regard to age, race, national origin, sexual orientation, gender, gender identity and expression, disability, veteran status, or any other characteristic protected by law.

I would like to apply for the post of Administrative Assistant bases at your esteemed organisation. I have attached my CV.

CV:

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