ADM Administration Supervisor BHM

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Location: Birmingham
Job type: Permanent
Aircraft type:
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Sector: Business & Administration
Job Role:

SUMMARY
The Administrative Supervisor is responsible for overseeing office administration functions, particularly those related to accounting and Human Resources. This position works closely, on a daily basis, with the General Manager to assure that all business administrative needs are met.

General Duties
• Representation of Atlantic Aviation in a professional and positive manner.
• Application of the principles of the “Atlantic Attitude” at all times.
• Compliance with all Company policies and procedures.
• Interaction with customers, vendors, and Atlantic Aviation employees in a professional and courteous manner.
• Communication of work progress and significant issues with the Operations Manager or General Manager.

Responsibilities

Essential duties and responsibilities include (but not limited to):

• Complete daily general accounting and prepare bank deposits.
• Assist General Manager in preparing reports for revenue analysis.
• Collect and maintain payroll data for employees. Create spreadsheets for payroll department as requested.
• Distribute paychecks to employees.
• Assist employees with questions on paychecks or benefits, referring them to corporate as needed.
• Acts as the Human Resources Coordinator for facilities without an HRC.
• Conduct new hire orientation relating to benefits and new hire paperwork.
• Daily reconciliation of fuel inventories in Jetstream.
• Assist with annual open enrollment benefits process as directed by corporate Human Resources.
• Maintain copies of personnel and benefits files.
• Maintain attendance records and overtime hours analysis.
• Place collection calls for past due accounts receivable.
• Review monthly recurring charges with General Manager, noting any changes.
• Review Accounts payable and prepare report for General Manager to approve.
• Review fuel sheets and sales. Verify accuracy of gallons sold vs fuel tickets entered.
• Create Manual invoices as needed.
• Monitor Auto gas and Diesel sales and prepare report for General Manager.
• Prepare Sales tax returns.
• Prepare quarterly hangar analysis reflecting fuel gallons sold.
• Assist General Manager with preparing the annual budget.
• Creates and assists with various month end reports for the corporate office and/Regional Controller.
• Supervise Accounts payable personnel and other general office duties where applicable.
• Prepare special reports and analyses, participate in projects.

We are proud to be an EEO/Females/Minorities/Veterans/Disabled employer

We maintain a drug-free workplace and perform pre-employment substance testing

Qualified applications with criminal history will be considered for employment

Qualifications

EDUCATION AND QUALIFICATIONS

* Minimum three (3) years experience in administrative/Human Resources office environment.

* High school diploma or equivalent. Associates Degree or some college experience preferred but not required
* Minimum of 18 years of age.
* Previous customer service experience.
* Excellent communication skills, both written and oral.
* Good organizational skills.
* Must maintain a valid state driver’s license.
* Ability to comprehend and perform basic math calculations with minimal errors.
* Proficiency in use of MS Office applications including Word, Excel and Outlook.
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