Administrative Support Senior Coordinator

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Location: Canada
Job type: Not specified
Aircraft type:
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Sector: Pilot, Cadet Pilot
Job Role: Pilot, Cadet Pilot

Description

Location : Toronto
Department : CRE
Union : IAMAW - Clerical

Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

Performs operational and/or administrative duties of a complex nature, using a variety of software applications. These positions require a high level of accuracy due to consequence of error and fines/penalties to the Company and/or loss of revenue. This position requires initiative and judgment.

Tasks and responsabilities

  • Analyze, design, format and produce creative high quality documents, reports, etc.
  • Develop, prepare, and provide statistical reports
  • Prepare comparative analysis
  • Prepare monthly statistical summary of catering expenses
  • Maintain monthly record of invoices paid or outstanding
  • Prepare cost analysis and statistics
  • Plan, coordinate, and execute road shows, where travel may be required
  • Assist with product displays
  • Recommend and assist in implementing improved methods and procedures
  • Provide on-the-job training, direction, guidance and assistance to other employees in the department.
  • Maintain confidentiality at all times
  • Record and maintain operational records and/or endorsements
  • Comply with Company Policies, Collective Agreements and/or Government Regulations
  • Liaise with internal and external customers
  • Organize and prioritize workload to meet deadlines
  • Works with minimal or no supervision
  • First level troubleshooter of hardware/software
  • Assist with compilation of operating business plan
  • Monitor reports, investigate discrepancies and calculate accruals
  • Maintain ledgers
  • Audit invoices
  • Ensure flight crew meals and/or ground allowances are provided
  • Process and calculate pay adjustments/expenses
  • Compose, format and prepare correspondence
  • Maintain computerized meal costing system
  • Operate mainframe printers and related equipment
  • Prepare and distribute reports to meet production printing deadlines
  • Control and monitor printing system to maintain availability, serviceability and reliability
  • Monitor printers for quality control
  • Coordinate maintenance and up-keep of equipment problems

Task allocation may vary from one department to another. In addition to the above, may be required to perform the Tasks and responsibilities as outlined in Assistant Coordinator and Coordinator Levels.

Qualifications

Education

  • High School graduation

Skills and knowledge

  • Good interpersonal skills
  • Excellent communication skills both written and verbal, as well as formatting and proofreading skills
  • Intermediate knowledge of Microsoft Office applications
  • Proficiency in spelling, punctuation and grammar
  • Aptitude for accuracy and detail
  • Aptitude for math

Experience

  • Minimum 3 years office experience

Specific requirements

  • Some positions require the ability to take minutes
  • Some positions require Licenses, e.g. Driver’s, MOT, AVOP etc.
  • Some positions may require lifting and climbing.
  • Some positions may require shift work and/or work staggered starting and stopping times
  • Some positions may be exposed to weather conditions
  • Must be able to obtain and maintain any applicable transportation security clearances and additional authorizations. Please refer to Transport Canada site for more details.

Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates.

Diversity and Inclusion

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

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